Can you tell me the actual procedure to get the export trade control done?

I am talking about how I can use your computer system while I am in Japan (as a non-paid student).
I found a webpage probably for this, but the description seems lengthy and complicated.
In addition, everything is written in Japanese.
Could you let me know what I should do in practice?

We presume you are looking at our webpage for Export Trade Control.
First, please take a look at the following webpage for an outline of what the export trade control system in Japan is.

Next, take a look at the above Q&A. If you meet all three criteria (1, 2, 3) above, read the notes below.
If you do not meet any of the above three criteria, you do not need to read below.
Just go ahead and prepare your science application form for each of the computer system (such as for the supercomputer).

(In case you meet all the three criteria in the above Q&A, read it)
In this case you have to give us the following information through the web form in the above webpage:

  • 氏名 ← Your name
  • メールアドレス ← Your e-mail address
  • 居住国 ← Choose "Japan" (日本)
  • 居住開始日 ← Enter the month/day/year of the first day of your stay in Japan
  • 所属機関 ← Choose your current institute in Japan
  • 所属機関の部局名 ← Enter your department at your institute
  • 所属機関の代表者氏名 ← Enter the name of the President of your institute
  • 所属機関事業内容 ← write down "Education and research" or whatever describes the business contents of your institute
  • 該非判定に必要な情報提供目的 ← click "計算機共同利用" (use of computers)

Then, you will find a sub menu below that:

  • 研究課題名 ← Enter the subject of your research
  • ファイル ← Upload a PDF file containing your specific research plan. The file size must be smaller than 2 MB, and the file type must be PDF.
  • 通信欄 (misc) ← Enter some more information about you (if any) such as

    Currently working at the Tokyo XXX University in YYY city in Japan for master's thesis.
    Actually affiliated to University of XXXX in ZZZZ (country name).

    Also, provide us with the URL of the official webpage of University of XXXX in ZZZZ as well as its president (dean, chair, ... or whoever is responsible for the operation of the university).

  • 確認 (confirmation) ← Click it when you are done
  • プレビュー (preview) ← Click it, and a preview screen will show up

Then, finally

  • 送信 (submit) ← Click to get it done

We must admit that it is very a formal, bureaucratic process.
But we must go through this thing to comply with a law (Foreign Exchange and Foreign Trade Act).
We appreciate your understanding, and thank you very much in advance.
(Last updated 2025 May 23)